Appendix A

University of Dayton guidelines to operate a UAS (drones) on University Property

I. Submit a written request to Risk Management & Insurance (RMI):

   a.  Outlining the proposed fight schedule and proposed flight activity;

   b.  Identifying any person that will be operating a UAS on University Property;

   c.  Providing the FAA UAS registration number (if applicable);

   d.  Providing the manufacturer and model number of the UAS to be operated;

   e.  Providing all specifications of the UAS (e.g., weight, maximum range, maximum altitude, whether the UAS has dual controls, whether the UAS has “return home” programming, etc.);

   f.  Indicating whether such UAS operation will involve recording or transmitting visual images; and

   g.  Agreeing that UAS operation will not be used for surveillance in violation of another party’s reasonable expectation of privacy.

II. Such written request shall also provide the following:

   a.  documentation that your UAS meets FAA requirements;

   b.  a copy of the remote pilot in command's valid and unexpired remote pilot license; and

   c.  a list of any operational waivers received from the FAA or a copy of the valid and unexpired Certificate of Authorization (COA).

III. Obtain the written permission of RMI indicating the time, place, and manner of the proposed UAS operation.

Appendix B

I. Insurance Requirements

A. Workers’ Compensation
    Statutory (Ohio) Limits and Coverage

B. Employers’ Liability (Ohio Stop Gap) Limits
    $1,000,000 Each Occurrence

C. General Liability Limits
    $1,000,000 General Aggregate per Project
    $1,000,000 Products/Completed Operations Aggregate
    $1,000,000 Each Occurrence
    $1,000,000 Personal & Advertising Injury
    $   100,000 Fire Damage Liability
    $      5,000 Medical Payments per Person

D. Umbrella or Excess Liability
    $2,000,000 General Aggregate

E. Professional Liability
    $1,000,000 Each Claim
    $2,000,000 Annual Aggregate

F. Automobile Liability
   $1,000,000 Each Accident for owned, leased, hired and non-owned autos
 
G. Aviation Liability
   $1,000,000 Each Occurrence
   $3,000,000 General Aggregate

H. Insurance Companies

All required insurance policies shall be written through insurance companies licensed to do business in the State of Ohio and have a minimum rating of “A” (A. M. Best or equivalent).  Insurers with lower than an “A” rating or unlicensed in the state of Ohio shall be subject to the approval of UD’s Department of Risk Management & Insurance.

I. Additional Insured

The Commercial General Liability shall include the following as Additional Insured:

University of Dayton, its affiliates and subsidiaries, members, officers, employees, volunteers, Coverage provided shall be primary to the Additional Insured’s and not contributing with any other insurance or similar protection available to the Additional Insured’s whether other available coverage be primary, contributing or excess.

J. Certificate of Insurance/Policy Copy

A Certificate of Insurance evidencing the insurance requirements and additional insured status on the General and Aviation Liability policies is required.   Also required, upon request, is a full and complete copy of the policies of insurance.  All such certificates/notices and policy copies are to be sent to: Risk Management & Insurance, 300 College Park, Dayton, Ohio 45469-1642, mkeenan1@udayton.edu (Margie Keenan)

K. Property

Operator’s Property- Responsibility for loss and insurance coverage for this property is the sole responsibility of the Operator/Owner.

II. Permission by the University has been granted

University representatives have hired or granted permission for the desired UAS usage on campus.
 
III. Register drone activity with Risk Management & Insurance

Contact Margie Keenan in Risk Management & Insurance at mkeenan1@udayton.edu to register your UAS activity.  This will include providing documentation that your UAS meets FAA requirements and to provide a certificate of insurance.

Appendix C

UAS Operator/Owner Agreement

CONTROL OF PERFORMANCE AND DAMAGES

The UAS Operator will control the details and manner of service. Notwithstanding this control by Operator, the University of Dayton may stop work deemed to be in violation of state or federal law or applicable ordinances.  Damages to the premises, equipment or properties of the University of Dayton caused by the Operator or its equipment, either intentionally or through negligence, will be paid for by the Operator and may be deducted by the University from the contracted fee.

SUBJECT TO UNIVERSITY POLICIES

UAS Operator is subject to University policies and procedures.  Operator agrees to familiarize themselves with applicable policies, such as policies and protocols on photography, use of logo, etc., as well as those policies that may pertain to the scope of Operator’s work.  Such University policies and procedures, as they may exist from time to time, including the compliance requirements set forth in them, are incorporated herein by reference.

INDEMNIFICATION

UAS Operator shall defend, indemnify, protect, and hold harmless and reimburse the University, its members, trustees, officers, agents, representatives, employees and students from and against any and all claims, demands, actions, suits, damages, liabilities, costs, and expenses, including reasonable attorney’s fees and disbursements arising out of or in connection with any injury to, damage to, death to or loss of any persons or property, or breach of any of Operator’s representations, warranties or obligations or any violation of any applicable laws or regulations resulting from or in connection with the use of UAS. 

UNIVERSITY NAME AND LOGO

UAS Operator shall not use or register the name “University of Dayton” alone or as part of another name or any logos, seals, insignia or other words, names, symbols or devices that identify University of Dayton or any University of Dayton school, division or affiliate for any purpose except with the prior written approval of, and in accordance with any restrictions required by the University of Dayton. Any approved use must be consistent with the University’s brand guidelines available at https://www.udayton.edu/brand/.

REASONABLE EXPECTATION OF PRIVACY

UAS operation will not be used for surveillance in violation of another party’s reasonable expectation of privacy.

STANDARD OF BEHAVIOR

UAS Operator agrees to recognize and act in accordance with the Catholic and Marianist standards of honesty, dignity, and respect.  Vendor agrees not to engage in any conduct in violation of any state or federal statute, regulation or ordinance, conduct involving moral turpitude; conduct in violation of the University’s Policy Prohibiting Illegal, Fraudulent, Dishonest, and Unethical Conduct; or any other conduct that is inconsistent with, embarrassing to or destructive to the University’s identity as a Catholic and Marianist institution.

The undersigned has carefully read and understand the terms and conditions of this Terms and Conditions and has the authority to bind the Vendor.

University of Dayton:                                Vendor:

Signature:  ________________                 Signature: __________________

Print name: ________________               Print name: _________________

Title:          ________________               Title:           _________________

Date:          ________________               Date:           _________________